How to Setup a New Rule in RASI Cash Management

Rules can be accessed in the following ways:

• Through the AutoMatch screen
  • Click on an External and Profit Center match from the Cash Management home screen and click on the Actions Button
  • Click on the pencil icon from the AutoMatch screen (most common and used in the example below)
  • Click on the “Create New Rules” option from the rules page
• Follow the prompts to create a rule (this example uses the creation from the AutoMatch screen)

The Rule Creation box will appear.

Step 1) Create a name for the Rule.

Step 2) Click on the name to edit the External Description Match removing any information that is specific that the transaction that won’t be consistent in all transactions for that vendor. This includes the date, invoice number, order number, transaction number, etc…

Step 3) Review the Profit Center Description

• For vendors, this is the vendor name and should not be adjusted.
• For miscellaneous deposits, this is the name placed in the description of the deposit. Please ensure this is how it will be listed moving forward or it will not populate with the rule.

Step 4) Add days before and/or after to extend the rule. This is the number of days the transaction clears the bank before and/or after the initial date to still match with the rule.

• Example: If a deposit rule is extended to 8 days after, then it will match even if it clears 8 days after the initial Profit Center deposit was dated.

Step 5) Add the Variance threshold and the GL account to code the difference. This should only be set up if there is a reason there would be a difference.

• Example of when to set up: Merchant deposits will hit the bank but the fees are taken out of the daily deposit. The fees with the merchant are contracted for 3%.
  • Set a rule for a 3% Variance threshold and set the difference to code to the GL for CC Processing Fees.
• Example of when not to set up: Cash Deposits. These should always match penny to penny against what is entered into the Liability Control Center. Setting a difference threshold will automatically match the transactions which reduces visibility into potential theft.

Step 6) Test the Rule. Click on Test Rule. If the rule was successfully set up it will display any potential matches. Verify that the rule is accurate and working as expected prior to saving.

Step 7) Save Rule. Click Save to save the rule. It will direct you back to the AutoMatch screen and the rule that was created will now automatically show as matched.